DocuSign is a software tool that automates electronic signatures, document routing and storage.
Direct cost savings (e.g. printing and postage)
Indirect cost savings (labor costs)
Reduction in document turnaround time
Better “customer” experience for those who must sign documents
Secure, legally binding eSignature application
Customizable work flow functionality
Ability to create reusable templates for repeatable processes
Integrated with campus Single Sign On
Environmentally friendly solution which reduces the use of paper
Document signers can log in at any time. Document senders require a managed account. Managed accounts are administered by your department's Authorized DocuSign Representative (ADR). To find your ADR, visit https://kb.ucdavis.edu/?id=6040
DocuSign can only be used through the UC Davis license by those who operate under a “3” or “S” chart account.
DocuSign meets the California requirements for electronic signatures. This means that non-FDA, non-FERPA regulated studies can use the UC Davis DocuSign license to obtain electronic consent.
DocuSign is FERPA compliant; however, researchers who are using FERPA protected data should not use the UC Davis DocuSign license to conduct electronic consent.
The UC Davis DocuSign license is not currently Part 11 compliant.
Please remember that in addition to meeting the above requirements, any study wishing to use DocuSign or another electronic consent method should have this process approved by the IRB prior to implementation. If you have specific questions about your own study and whether or not electronic consent can be used, please reach out to the IRB at 916-703-9158 or firstname.lastname@example.org.